MEMBERSHIP AGREEMENT
925 S Church St STE B200 Murfreesboro, TN 37130
615-624-8235
BY BECOMING A MEMBER,
YOU AGREE TO THE FOLLOWING:
1> DEFINITIONS
Someone who pays a fee to use our shared space during set hours. Membership is different than traditional office leases. Think in terms of “gym membership”. You pay for the right to use the facilities and to not have to buy all the equipment and rent the building yourself.
This refers to the owner of the coworking space who operated the shared space or their employees.
SHARED COWORKING SPACES
This refers to our open seating areas that are a first come, first serve basis. These areas include desk seating, conference table seating and cafe style seating.
2 > MEMBERSHIP INFORMATION
RECURRING CHARGE
Our memberships auto-renew and are a recurring charge on the same day each month.
CANCEL MEMBERSHIP
You may cancel your membership at anytime and you must use our cancellation form. This is to ensure that your request does not get lost or miscommunicated. We do not refund unused portions of your monthly membership, therefore, you are free to continue to use it for the rest of the current month of your membership.
FACILITY USAGE
Our membership hours are 8 am- 5pm in our coworking assigned areas. Depending on the bookings, our open coworking seating may change from time to time. We will always communicate which areas are open seating that day. We ask that you DO NOT use meeting rooms that are not open for coworking use unless you have booked the space.
BOOK MEETING ROOMS
Each membership plan has a set number of client meeting room hours or other conference rooms included depending on your package. Please use our booking system to book your time in these spaces. Please do not take advantage of our generosity but overusing spaces that you have not booked.
SECURITY
Theft of any kind is not permitted and will be reported to the authorities. We have security cameras throughout the open areas of our space for your safety and as prevention against theft.
INTERNET USAGE
No pornographic, gambling or other illicit sites may be viewed or visited while on our networks.
PRIVACY
You are not to share anything you may overhear from a coworker with others in a harmful way, including insider business information you may overhear while they meet with a client. We have a culture of honor and do not tolerate gossip or sharing of people’s private information.
AFTER HOURS USAGE
If you have been given permission to take advantage of bonus hours, the same rules apply that apply during regular business hours.
3 > COWORKING ETIQUETTE
We want to create a culture of honor and courtesy as coworkers because we value each person and we ask that you do the same. In coworking spaces, it is important to be thoughtful towards others and if every person lives that way in our community, it will be a peaceful and productive community.
Please read and follow these 10 Simple Coworking Etiquettes and reach out if you have any questions.
- Respect the Need to Work
Remember that everyone who has committed to being a coworker has work to get done which means that you shouldn’t start conversations while someone is busy. If it becomes necessary to say something, ask politely if you can interrupt and if they have time to talk. It’s ok for them to say no. - Minimize Distractions
Since everyone has things to get done, work to do, and invest financially for a coworking space, be courteous by not avoiding causing distractions for your coworkers. Some examples are wearing headphones while listening to music or podcasts or watching videos. Avoid loud conversations in common areas and try to take phone calls to another area and respect our Quiet Areas. - Utilize Meeting Spaces
We have made of meeting spaces priced low to help our coworkers have meetings in designated areas and not in open areas. Just know your surroundings and if meeting with a client in our open space is not a distraction, you may feel free to do so. Honor your booking time and do not overstay in a meeting space past your booked time unless you can book additional time. - Respect Privacy
Do not peer over coworkers’ shoulders to see what they are working on or intentionally listen in on their conversations or their quiet phone calls. - Respect the Space of Others
Don’t crowd others, keep your items organized so that they don’t “spill” over into someone else’s workspace. Don’t “borrow” coworkers items with asking first. We also have items for your use in our business resource center. - Stay Home If You Are Sick
While it as always been a good idea to stay home when you are sick in a coworking space to not spread germs around and to not cause distractions for others, after COVID-19 was introduced, our desire for safety around those are sick has changed forever. - Communicate Any Issues, Address Them Politely
We want to hear your suggestions, issues and things you love! We just ask that you are polite and professional in addressing those things with us or with other coworkers. We want to create a community where everyone is happy to be there, sees the best in others and allows their coworkers to bring the best out of you too. - Help Keep Things Clean
Coworking communities are just that- communities. Part of honoring our coworkers is disinfecting your work areas, kitchen counters, and bathroom surfaces with the provided disinfectant wipes so that is clean for the next coworker to use. - Follow Kitchen Courtesy
Kitchen courtesy includes avoiding microwaving or eating foods with strong smells that could be a distraction to coworkers, make coffee if it is out or your take the last cup, let our staff know if the trash needs taken out, and don’t leave any food items overnight in the shared kitchen space. - Be Friendly and Treat Others As You Want to Be Treated
If we all follow the Golden Rule, I would guess that over 90% of issues can be prevented. For the 10% that still arise, let’s refer back to #7 on our list.
We believe that we are to honor and show courteous to others and we want that to reflect in our coworking culture at CALLED TOGETHER.
We know that our coworkers choose to participate in coworking places like ours because they have something accomplish but also want to be part of a community and network.
With that being said, we have created an ETIQUETTE COURTESY GUIDE that we ask every coworker to follow:
- Be nice and cordial, say hello and offer a smile. Feel free to introduce yourself to others if you aren’t going to distract them from their work. Always ask someone if they have a moment to chat before starting a conversation. Honor our “Quiet Work Areas” by not starting conversations in them.
- Don’t take loud calls in shared workspaces and honor our Quiet Work Areas.
- Always use earphones when listening to music, videos, or podcasts.
- Make more coffee when needed and let us know when more supplies are needed.
- Wipe down your workspace and kitchen space after using it with provided disinfectant wipes so it is ready for the next coworker.
- Help keep restrooms clean by using disinfectant wipes as needs to clean up after using it.
- Book meeting rooms in advance, and respect your meeting room time by not overstaying unless you book more time.
- Be mindful of eating strong smelling foods.
- Do not leave any personal items overnight including food in the refrigerator.
- Use professional and friendly language.
- Communication is key: If you have any issues, suggestions or concerns- please discuss it with us.
4 > COVID-19 Health and Safety Policy
To our valued members and guests:
Your health and safety is our top priority. Therefore as we follow the quickly developing environment around Coronavirus (COVID-19) we are implementing new policies to help us prevent the spread of the virus and limit the impact on our community. Thank you for reading this and supporting our efforts!
We must comply with local mandates concerning Health and Safety. We will keep you updated if we must make any changes to our health and safety policy.
We are implementing the following enhanced health and safety policies.
Cleaning
We are implementing enhanced cleaning procedures in our locations to protect our employees, members and guests. These include;
- Cleaning shared surfaces regularly with disinfectant.
- Providing hand sanitizer and anti-bacterial wipes.
- Asking our members and guests to help sanitize common surfaces that you have used.
HYGIENE
Please follow these important guidelines about hygiene:
- Wash your hands frequently and properly. A guide can be found here: www.who.int/gpsc/clean_hands_protection
- Use your arm or sleeve when coughing or sneezing, not your hands, and use hand sanitizer regularly. Wash your hands. (It’s a theme.)
- Please dispose of tissues immediately and wash hands or use sanitizer any time you have used tissues. (There’s that hand-washing again!)
- Refrain from touching your nose or mouth. If you do, please wash your hands afterward. (In case you forgot.)
KITCHEN
We will be limiting shared kitchen services including coffee, refreshment, and snack service as well as limiting the use of reusable utensils and drinkware during this time.
Single-use items may still be available in the kitchen but we apologize for any inconvenience this limited service may have.
If You Are Sick
For the safety of our coworkers and community, we are asking members who are displaying even mild flu-like symptoms, including fever, cough, and cold to stay home. Please! Not only is this common courtesy, but it will also help you recover more quickly and keep your immune system strong.
Please notify our staff if you are diagnosed with COVID-19 and have used our space in the past 30 days.
If You Have Traveled
For our employees, members and guests. If you have recently traveled to high-risk areas (China, Italy and other areas as updated by the CDC), they are being asked to self-quarantine for 14 days, even if they show no symptoms, to monitor for any symptoms of illness. This may be extended to those who have traveled to other areas where COVID-19 is spreading.
If you have recently traveled internationally or may have been exposed to people traveling from affected areas, please monitor yourself.
If you are showing any symptoms of illness we ask you to check with your healthcare provider. Please do not plan to return to our shared space until you’ve been cleared and are no longer sick.
SOCIAL DISTANCING
We are strongly encouraging members and guests to feel comfortable and take advantage of our socially distanced workspaces. We realize that each person has their own idea of safety and are asked to follow what makes them most comfortable.
CLOSURES
Finally, we have policies in place and will communicate further to implement closures and further cleaning protocols if we are notified that any person that has used our space recently is diagnosed with COVID-19.
Thank you!
Thank you for putting the health and safety of our employees, members, guests, and local community first! We are closely following the recommendations by the WHO and CDC and will provide updates as needed. In the meantime, thank you for helping continue to keep our welcoming community healthy and safe!